Kaba Workforce Center - Time registration


Visitor Management
Visitor Management

These optional modules deal with functions that are not provided within SAP Business ByDesign, but are required by companies in their daily operations. The solution's modular architecture enables you also to use the modules individually.

The additional modules are run straight from your web browser and don't need to be installed on your computer. The registration screens on the modules are modern, clearly presented, and user-friendly. The user will find the application fast and intuitive to use. The modules are available in many languages – a key benefit for international companies.


Kaba Workforce Center - Time registration (SAP Business ByDesign)

The solution is suitable for all SAP users who want to record working times and process them in SAP Business ByDesign. The Kaba Workforce Center - Time registration includes the Kaba b-comm ERP 5 software package and the device management, alarm management and the booking/master data overview. In addition, the booking validation according to SAP SE requirements is included and the HR-PDC interface is certified by SAP SE.

Kaba Workforce Center - HR Cockpit

The Kaba Workforce Center - HR Cockpit consists of three licences

  • HR employee
  • HR reception
  • HR manager

HR employee

The "HR employee" licence authorizes the user to access the modules WebTerminal, personalized booking overview and HTML time sheet. The "Time registration" module is required, and its number of users must at least match the number of HR employees. The user licences can be combined at will.

HR reception

The "HR reception" licence authorizes the user to access the visitor and contractor management, the attendance board/roll call and allows for the assignment of replacement badges. A basic module is required. The user licences can be combined at will.

HR manager

The "HR manager" licence includes the functions for "HR employee" and "HR reception". In addition, the "HR manager" licence enables access for the "HR supervisor" function and provides authorization for unrestricted access to the booking overview and the master data. The user licences can be expanded in any number of steps.


Visitor Management

Visitor Management is a module used for visitor and contractor management. Independent of SAP, it allows you to generate and manage badges and visitor passes.

The module provides:

  • Advance registration of visitors by the relevant employee,
  • Registration of visitor data once a visitor enters the premises,
  • Management of visitor badges and creation of visitor passes,
  • A clear overview of present and absent registered visitors
  • Badge management for contractors, e.g., cleaners and service providers
  • Combination with access control.

Attendance Board

The color-coded presence overview indicates at a glance which employees are present and absent. The module always provides the most up-to-date information on the presence status of your employees. For example, this overview can be used by the staff on switchboard to give correct information at all times. The attendance board provides the basis for the roll call. In the event of an emergency, the system presents rescue teams with lists of names and information as to the most recent whereabouts of missing persons.

Supervisor HR

This model allows supervisors to register, correct, and approve HR bookings before these are transferred into the SAP system. Only after approving the data are the bookings loaded. This prevents errors from entering the SAP system and saves you from having to make laborious adjustments. It also allows the supervisor to keep track of their employees' bookings.

Booking Viewer

This model gives you an overview of all bookings in the system, both for visitors and employees. It enables you to determine who last made a booking at the back door access reader. It shows you all of an employee's bookings from time registration through to shop floor data collection and access control.


The WebTerminal allows you to register your presence and absence times quickly, simply, and intuitively on your PC. By default, you will have the same colored function keys as those found on stationary registration terminals. The WebTerminal can also be configured to suit your preferences. You can create your own functions and symbols, as well as your own background images. Employees are shown their time records and personal time accounts. When combined with Kaba ESS, supervisors are informed by email of any changes to bookings. This saves you from having to register these changes manually in your SAP system and therefore reduces overhead costs.

Kaba Workforce Center - room reservation

Reservation data are saved in a customer-specific manner in the database and displayed on the Kaba terminal 97 00 with the Kaba room reservation for terminal app.

Kaba Workforce Center - room reservation for terminal

The Kaba "Room reservation for terminal" app displays current room reservations online on the Kaba terminal 97 00. It is possible to configure which rooms are displayed for each terminal.

Kaba Workforce Center - Instruction

With Kaba Workforce Center – Instruction, medial contents are created in Kaba b-comm ERP 5 and provided to the employees and visitors on the Kaba terminal 97 00.
The contents can be displayed in a purely informative manner or as an interactive quiz. As many instructions can be created as required.

Kaba Workforce Center - Instruction for terminal

With the Kaba "Instruction" app, the contents of the "Instruction" software module are shown on the Kaba terminal 97 00.